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CERTIFIED TRANSLATION FOR CANADIAN IMMIGRATION DOCUMENTS: YOUR COMPLETE GUIDE

Applying for a Canadian visa, permanent residency (PR), or citizenship is stressful enough—you don’t want translation issues slowing things down. If your documents aren’t in English or French, Immigration, Refugees and Citizenship Canada (IRCC) requires a certified translation.

But what does that mean, and how can you ensure your documents are accepted?

What Is a Certified Translation?

A certified translation is an official, word-for-word translation accompanied by a signed declaration of accuracy. For IRCC, it must be done by:

• A certified translator in Canada (member of a provincial or territorial association such as ATIO or OTTIAQ).

! Important: You, your relatives, or your immigration consultant cannot translate your documents. IRCC will reject these translations.

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Why Certified Translations Matter for IRCC?

IRCC’s rules exist for one reason: accuracy. Immigration officers rely on precise documents such as birth certificates, police checks, or marriage records. Even a minor mistranslation can lead to delays or refusals. Certified translations guarantee your documents are complete, correct and IRCC-compliant.

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Which Documents Usually Need Translation?

If it’s not written in English or French, it needs to be translated. Common examples include:

• Birth, marriage and divorce certificates
• Diplomas, transcripts and professional licences
• Police or criminal record checks
• Employment letters and job records
• Bank statements and tax records

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How to Submit Translations to IRCC?

Your translation package should include:

1. A copy of the original document (or certified true copy)
2. A complete, word-for-word certified translation (including stamps and seals)
3. Proof of the translator’s credentials (official stamp or seal)

* Pro Tip: For online applications, clearly scan into PDFs. For paper files, attach translations to originals and keep them organized.

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Common Mistakes to Avoid

• X  Using Google Translate
• X  Submitting summaries instead of word-for-word translations
• X  Sending blurry or incomplete scans

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Why Use a Professional Certified Translator?

Working with a professional certified translator saves you time, stress and money:

• IRCC-compliant — complete with certifications or affidavits
  
• Accurate and reliable — every detail, including stamps and notes, is included
• Fast turnaround — with rush options available
  
• Confidential — your personal data stays secure
• Transparent pricing — clear, upfront costs with no hidden fees

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Final Thoughts

Certified translations are a crucial step in the Canadian immigration process. Errors can cause costly delays or rejections. By working with a recognized official translator in Canada, you ensure your application process runs smoothly and meets all IRCC requirements.

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Need Certified Translations for Your IRCC Documents?

We specialize in certified translations for Canadian immigration. Whether it’s birth certificates, marriage records, transcripts, or legal documents, our team delivers IRCC-approved translations quickly and accurately.

Get your certified translations today — accurate, IRCC-approved and ready for submission. [Click here for a free quote.]

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Myles McKelvey, Certified Translator, MA Trans.

McKelvey Communications - www.CertifiedTranslators.ca

Translation - Editing - Copywriting

Phone: 514 483-6833 | Toll-free: 1 855 783-6833

A clear message is a wise investment!

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